Guest Reservation Contract Terms & Conditions

Guest Reservation Contract Terms & Conditions

General Information - Our check in time is 4pm and check out is at 11am. Our office is on the left-hand side of Sunset Blvd., across from Pelican Brewery. We are open every day, 9am to 5pm.

Payment Terms – Once a reservation has been made, an email will be sent with a link to your Guest Reservation Contract. This electronic signature contract must be returned within 3 days to secure your reservation.

Deposits are not charged to your credit card on file until your signed Guest Reservation Contract has been received.

If your date of arrival is less than 30 days away, the entire reservation cost will be due in full. Reservations made less than 30 days before arrival may only be paid for with a credit card, money order, or a cashier’s check. We require a credit card to be kept on file with us even if you choose to pay by check.

If your date of arrival is more than 30 days away, a deposit of 40% will be due upon receipt of your signed Guest Reservation Contract. Your final payment is due no later than 30 days before your arrival.

Guest Requirements – You must be over the age of 25 in order to rent a home from Beachcomber Vacation Homes. This Guest Reservation Contract cannot be transferred to anyone else and subletting the home is prohibited. The guest signing this Guest Reservation Contract will be the responsible party for any intentional or malicious damage to the property for the length of the reservation (Please see our “Worry Free Damage Waiver” below). Our homes are in neighborhoods that have fulltime residents so please be courteous with parking, outside activities, lights, and noise.

Cancellation – If you need to cancel your reservation, please call our office right away.

STANDARD CANCELLATION PLAN

We have a no-refund cancellation policy unless the dates you reserved are re-rented to another guest. If that happens, then your money will be refunded to you in the same form it was received, less travel insurance if purchased. Because of this policy we highly recommend purchasing Rental Guardian Travel Insurance with your reservation.

Travel Insurance - We offer Rental Guardian Travel Insurance – specifically their Play Travel Protection policy and their Cancel For Any Reason policy (not available to residents of NH, NY, WA, and Puerto Rico). In the event you need to cancel your booked reservation and your dates are not re-booked, Rental Guardian may be able to refund your money depending on the circumstances surrounding your cancellation. Please see details at https://beachcombervaca.rentalguardian.com/. Rental Guardian is an independent business and is not affiliated with Beachcomber Vacation Homes.

Number of Guests and Cars – Each home has a rental permit from either the city of Cannon Beach or Clatsop County that regulates how many guests may stay and how many cars are allowed to park. These limits are listed on our Website. If there are more people staying at the house than permitted, then such is a violation of this Guest Reservation Contract rental and constitutes grounds for immediate termination and eviction.

PETS – Dogs are the only pets allowed in our pet-friendly homes.

DOG-FRIENDLY HOMES

The Dog Fee is $60.00 plus tax per- dog, per- stay . Please make sure to clean up after your dog. Excessive pet mess may result in extra cleaning charges. Dogs are not to be left alone in a home unless in a crate. Any damage done by an unattended dog is not covered by the Worry-Free Damage Waiver. If a dog is found in a dog-friendly home without prior notice and consent as indicated by payment of the Dog Fee , then such is a violation of this Guest Reservation Contract and constitutes grounds for immediate termination and eviction. You will also be subject to a $750.00 fee.

NON-DOG-FRIENDLY HOMES

If a pet is found in a non-pet-friendly home without prior notice and consent, then such is a violation of this Guest Reservation Contract and constitutes grounds for immediate termination and eviction, in addition to a $750.00 fee.

ADA SERVICE ANIMAL

We applaud and welcome all ADA Service Animals. Animals whose function is to provide emotional support, comfort, or companionship do not qualify as service animals according to the ADA.

If you have an ADA Service Animal please let our office know right away so that we can make special arrangements in the event that you have chosen a non-pet friendly home.

Worry-Free Damage Waiver – Included with every reservation is a Worry-Free Damage Waiver. This is intended to cover any reported accidental damage to the home up to $5,000.00 by anyone in your party. In the event that something is damaged or broken you must call our office immediately in order for the Worry-Free Damage Waiver to apply. This Worry-Free Damage Waiver does not cover any intentional or malicious damage. The guest signing this Guest Reservation Contract is the responsible party for all intentional or malicious damage done by anyone in their party including structural damage, damage to furnishings, theft, unnecessary maintenance, and the need for extra cleaning beyond what is normally required at departure. The guest authorizes Beachcomber Vacation Homes to charge the credit card on file for this type of damage. If legal action is deemed necessary to recover damages, Beachcomber Vacation Homes will be entitled to recover administrative costs before, during and after any lawsuit and appeal.

 

Guest Responsibilities at Departure

1. Do not strip or make the beds or start any laundry.

2. Clean all dishes and start the dishwasher.

3. Take all garbage to the outside cans.

4. If furniture has been moved please return it to its original position.

5. Please do a final walk through of the house for left behind items – ( clothes in the laundry, phone chargers still plugged in, check the drawers and closets ).

6. Please leave the home reasonably tidy.

Smoking – There is no smoking of any kind – no tobacco, vaping, or marijuana - allowed in any of our homes. If you smoke outside please do so at a distance of at least 10 feet from the home and dispose of your smoking materials appropriately. If anyone smokes inside the home, or uses a vaporizer, then such is a violation of this Guest Reservation Contract and constitutes grounds for immediate termination and eviction. You will also be subject to a minimum $750.00 cleaning fee.

Weddings and Events -  NO EVENTS OR WEDDINGS ARE ALLOWED AT ANY OF OUR HOMES. If you have an unauthorized event, then such is a violation of the Guest Reservation Contract and constitutes grounds for immediate termination and eviction. You will also be subject to a minimum $1,000.00 cleaning fee.

RV’s – There is no RV parking at any of our homes. If you need help finding parking for your RV please give us a call.

Trash – Please place all garbage and recycling materials in the cans provided. If you have excess garbage, please bag it, and let our office know when you depart so that we can pick it up. Your trash day will be noted in the house guest book.

Smoke detectors & CO detectors – Please check to see if you detectors are working and call us immediately if they are not so we can replace them. Batteries can die at any time, and we want you to have a safe stay with us.

Key Codes – Most Beachcomber Vacation Homes have a keyless entry system. You will receive your door code and keyless entry instructions 48 hours prior to your arrival. The code will not work until 4 pm on the day of your arrival and will deactivate shortly after 11 am on the day of your departure. If you need a little extra time for departure or if you are arriving earlier than 4 pm, please give our office a call and we’ll try to accommodate you if we can.

Keys are available at our office for those homes using keys, and you will receive this notification and directions via an email 48 hours prior to your arrival. Arrangements can be made for after-hours arrivals – we just ask that you please contact our office ahead of time.

Unforeseen Circumstances – Even the best-made plans can hit a snag and renting a vacation home is no different. If your home becomes unavailable due to plumbing, electrical or heating issues, roof damage or anything else beyond our control that makes it uninhabitable, we will try to move you to a comparable home. If a comparable home is not available, Beachcomber will give you the option of receiving a refund or choosing an upgraded home, subject to availability. If you choose an upgraded home, any increase in rental rate will be your responsibility.

Indemnify and Hold Harmless – Guest agrees to indemnify and hold harmless the owner and Beachcomber Vacation Homes and its officers, directors, agents, and employees of and from any and all claims, causes of action, damage, lawsuits, judgments, including attorneys ’fees, and costs, arising out of, relating to, or in connection with the reservation and/or use occupancy or rental of the home or property specified in this Guest Reservation Contract.

Legal – In the event of a breach of this Guest Reservation Contract or dispute concerning its interpretation or enforcement, the losing party shall pay the prevailing party’s costs, expenses, and attorney fees incurred. I give permission to the property manager to use a third-party to verify my identity and check criminal databases to confirm my reservation. Complete terms regarding the guest verification can be provided by the property manager. You may receive an email to complete your screening. Please check your spam inbox for this email and contact the property manager if you have any questions.