Guest Reservation Contract Terms & Conditions
General Information - Our check-in time is 4 pm and check out is at 11 am. Our office is located at 115 Sunset Blvd. in Cannon Beach. If you are coming from the North on Hwy 101, Sunset Blvd is the second exit into Cannon Beach. If you are coming from the South on Hwy 101, Sunset Blvd is the third exit into Cannon Beach. Our office is on the left-hand side of Sunset Blvd., just before Columbia Bank. Our office hours vary during the seasons so give us a call ahead of time to obtain current office hours.
Payment Terms – If your reservation is more than 30 days away, the signed Guest Reservation Contract and your first payment are due within 5 days of receiving the rental contract. Please return the signed rental contract with the first payment. Your final payment is due no later than 30 days before your arrival.
If your date of arrival is less than 30 days away, the entire reservation cost and signed Guest Reservation Contract is due within 5 days of receiving your rental contract. Reservations made less than 30 days before arrival may only be paid for by a credit card, money order, or cashier’s check. We also require a credit card to be kept on file with us even if you choose to pay by check.
Guest Requirements – You must be over the age of 25 in order to rent a home from Beachcomber Vacation Homes. This Guest Reservation Contract cannot be transferred to anyone else and subletting the home is prohibited. The guest signing this Guest Reservation Contract will be the responsible party for any intentional or malicious damage to the property for the length of the reservation ( Please see our “Worry Free Damage Waiver” below ). Our homes are in neighborhoods that have fulltime residents so please be courteous with parking, outside activities, lights, and noise.
Cancellation – If you need to cancel your reservation, please call our office right away. We have a no refund cancellation policy unless the dates you reserved are re-rented to another guest. If that happens, then your money will be refunded to you in the same form it was received minus the booking fee, a cancellation fee of $50.00 and travel insurance if purchased. Because of this policy we highly recommend purchasing Red Sky Travel Insurance with your reservation
Travel Insurance - We offer Red Sky Travel Insurance – specifically their Sun Trip Preserver coverage. In the event, you need to cancel your booked reservation and your dates are not re-booked, Red Sky may be able to refund your money depending on the circumstances surrounding your cancellation. Please see their Sun Trip Preserver Policy for details at www.trippreserver.com/sun-trip.html. Red Sky is an independent business and is not affiliated with Beachcomber Vacation Homes.
Number of Guests and Cars – Each home has a rental permit from either the city of Cannon Beach or Clatsop County that regulates how many guests may stay and how many cars are allowed to park. These limits are listed on our Website and on this Guest Reservation Contract. If more people stay at the house than permitted, then such is a violation of this Guest Reservation Contract rental and constitutes grounds for immediate termination and eviction.
Pets – Only dogs are allowed in our pet-friendly homes. There is a fee of $50.00 per- dog per- stay. Please make sure to clean up after your dog. Excessive pet mess may result in extra cleaning charges. If a pet is found in a non-pet-friendly house without prior notice and consent, then such is a violation of this Guest Reservation Contract and constitutes grounds for immediate termination and eviction.
If you have an ADA service animal please let our office know right away so that we can make special arrangements in the event that you have chosen a non-pet friendly home
High Chairs & Pak N Plays – Both High Chairs and Pak n Plays can be rented from us for a flat fee of $8.00 per stay. Please let us know in advance of your arrival if either one is needed.
Left Behind Items – If you leave something behind in the house please give us a call right away. If we find it we can mail it back to you, with the shipping charges dependent on the size and weight of the package.
Worry-Free Damage Waiver – Included with every reservation is a Worry-Free Damage Waiver. This is intended to cover any accidental damage to the home up to $1200.00 by anyone in your party. In the event that something is damaged or broken, please call our office immediately in order for the Worry-Free Damage Waiver to apply. This Worry Free Damage Waiver does not cover any intentional or malicious damage. The guest signing this Guest Reservation Contract is the responsible party for all intentional or malicious damage done by anyone in their party including structural damage, damage to furnishings, theft, unnecessary maintenance, and the need for extra cleaning beyond what is normally required at departure. The guest authorizes Beachcomber Vacation Homes to charge the credit card on file for this type of damage. If legal action is deemed necessary to recover damages, Beachcomber Vacation Homes will be entitled to recover administrative costs before, during and after any lawsuit and appeal.
Guest Responsibilities at Departure – Please do not strip or make the beds or start any laundry. All that is required is that you load the dishwasher, take out all of the garbage and leave the house reasonably clean and in order.
Smoking – There is no smoking allowed in any of our homes. If you smoke outside please do so at the appropriate distance from the home and dispose of your cigarette materials appropriately. If anyone smokes inside the home, then such is a violation of this Guest Reservation Contract and constitutes grounds for immediate termination and eviction. You will also be subject to a minimum $250.00 cleaning fee.
Supplies – Beachcomber Vacation Homes supplies bed linen, towels, kitchen towels, bath mats and rugs, paper towels, toilet paper, tissue, garbage bags, hand soap, dish soap, dishwasher soap, laundry soap, and coffee filters if needed. Please bring your own beach towels as the towels in the home are not meant to be taken to the beach.
RV’s – There is no RV parking permitted at any of our homes. If you need help finding parking for your RV, we suggest you give the Cannon Beach RV Resort a call for availability. Their number is 503-436-2231, and they are located at 340 Elk Creek Rd. in Cannon Beach.
Trash – Please place all garbage and recycling materials in the cans provided. If you have excess garbage, please bag it and let our office know when you depart so that we can pick it up. Your trash day will be noted on your refrigerator door.
Smoke Detectors & CO Detectors – Please check to see if your detectors are working and call us immediately if they are not so we can replace them. Batteries can die at any time and we want you to have a safe stay with us.
Key Codes – All Beachcomber Vacation Homes have a key-less entry system. You will be given your code at check-in, or if you plan to arrive after our office hours, we will call you with your code. The code will not work until 4 pm on the day of your arrival and will deactivate shortly after 11 am on the day of your departure. If you need a little extra time for departure, or if you are arriving earlier than 4 pm, please give our office a call and we’ll try to accommodate you if we can.
Unforeseen Circumstances – Even the best-made plans can hit a snag and renting a vacation home is no different. If your home becomes unavailable due to plumbing, electrical or heating issues, roof damage or anything else beyond our control that makes it uninhabitable, we will try to move you to a comparable home. If a comparable home is not available, Beachcomber will give you the option of receiving a refund or choosing an upgraded home, subject to availability. If you choose an upgraded home, any increase in rental rate will be your responsibility.
Indemnify and Hold Harmless – Guest agrees to indemnify and hold harmless the owner and Beachcomber Vacation Homes and its officers, directors, agents and employees of and from any and all claims, , causes of action, damage, lawsuits, judgments, including attorneys ’fees, and costs, arising out of, relating to, or in connection with the reservation and/or use occupancy or rental of the home or property specified in this Guest Reservation Contract.
Legal – In the event of a breach of this Guest Reservation Contract, or dispute concerning its interpretation or enforcement, the losing party shall pay the prevailing party’s costs, expenses, and attorney fees incurred.